DELCO Child Care COVID Support
ECE Programs Info
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APPLY: ECE Programs submit their applications, including DHS Certificate and complete, signed, and recently dated W-9. Each site needs a separate application. Applications are below.
REVIEW: CCPN reviews applications, requests additional info or documents if necessary, then sends an email notice of approval, ineligibility, or to request additional information.
FUNDING STARTS: ECE Programs are emailed that they may now receive these funds for approved families. Families at the program will then need to submit their own Family Application and be approved before receiving funds. ECE Programs will be emailed each time a child at their Program is approved, the date their funding begins and ends, and what days of the week they're funded for. On the funding start date, ECE Programs then begin reducing the family's tuition by $40.00 per scheduled service day, per approved child, until the funding end date.
INVOICES: ECE Programs will receive an attendance invoice at the beginning of each month for the previous month. ECE Programs will complete each approved child's attendance, absence or scheduled holiday for the previous month. Invoices are then emailed to CCPN. A check will be mailed to the program once the invoice is processed, attendance is verified, and it is verified that children are not receiving any other funding.
FUNDING ENDS: The funding end date for each child will be given in the initial approval email for the child, as well as listed on every invoice. After a child's funding end date has passed, they can no longer be invoiced for, and they will return to their original fee agreement with the ECE Program.
ECE Programs will be paid $40.00 per scheduled service day, per approved child. Families at an approved ECE Program are not automatically enrolled in this assistance; Families must then submit their own application and wait for approval. ECE Programs are encouraged to help families complete applications in any way that they are able to.
As families at the ECE Program are approved, the ECE Program will receive an email copy of the family's approval which contains the approved child(ren)'s names, the ECE Program they are approved at, the days of the week they will receiving funding (up to 5 days per week), the funding start date, and the funding end date. On the funding start date for each child, the ECE Program must begin reducing the child's tuition cost by $40.00 per scheduled service day, per approved child. Families may be responsible for any additional cost. After the funding end date has passed, funding through this assistance will end and families will return to their original fee agreements.
Invoicing & Payment
ECE Programs will receive an attendance invoice at the beginning of each month for the previous month. The invoice will automatically contain the names of the approved children, the days of week they are funded for, their funding start date, and funding end date. Days that the family did not indicate they are receiving care cannot be invoiced for. ECE Programs will complete each approved child's attendance, absence or scheduled holiday for the previous month. Invoices are then emailed to CCPN. A check will be mailed to the program once the invoice is processed, attendance is verified, and it is verified that children are not receiving any other funding.
For each approved child, ECE Programs must mark each service day of the month as one of the following. All of these days are paid at a rate of $40.00:
P = Present. The child was in care on this scheduled service day.
A = Absent. The child was scheduled for care this day but did not receive it. Reasons can include illness (including COVID), or program closure (including COVID closure). Regardless the reason, it is marked "A".
H = Holiday. The program was closed on a child's scheduled service day because of a holiday that is a regular part of the ECE Program's calendar. Each approved ECE Program may use up to 10 Holidays per calendar year. Children whose scheduled service day did not fall on a holiday cannot be invoice for that day.
T = Last Day (Termination Date). The ECE Program should mark the child's last day receiving care with a "T" if it is known. After this date, the child is considered no longer enrolled at the ECE Program and cannot be invoiced for any days after.
If there are any changes to a child's schedule CCPN must be notified immediately. If the facility permanently closes the facility is responsible for immediately reporting the closure to CCPN, and funding will be terminated. If the family would like to change location or days of week of care, the family themselves must complete a Request for Change Form and receive notice from CCPN that the change has been approved before any changes to funding will take place. A copy of this notice will be sent to the ECE Program.
After the funding end date, families will return to their original payment arrangement with their ECE Program.
Eligibility (for ECE Programs)
Must meet all guidelines below in order to be eligible:
Must be physically located in Delaware County, PA.
Must provide a copy of a proof of an active DHS license in good standing (no violations) including MPI ID. Must provide complete, signed, and recently dated W-9. Must provide correct contact and mailing information for communication and check mailing purposes.
Must submit an attendance invoice to CCPN within 5 business days of receipt in order to verify funding amount for each child.
Must attest that the $40.00 per scheduled service day, per approved child that the facility will receive will be applied to reduce the payment for care of the eligible children, and that families in the program do not receive funds from CCW/CCIS or CAO.
Applications (for ECE Programs)
You can complete the application using one of the links below.
The fastest way to apply is submit the web application. You can fill out your information and submit your documents online using this application.
Below is a downloadable application you can fill out by hand or on the computer. Instructions on how to submit this application are contained within.